Staff identity
A staff member authenticates using an assigned badge or approved sign-in method.
Visible, accountable rounding
Know what was recorded—and what needs attention.
CareScan is a rounding accountability and compliance-documentation system built around CareScan scanners, physical checkpoints, and a facility portal for leadership oversight.
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CARE SCAN
Your Facility
Everything synced
⌁
Scan staff badge
Reader ready. Hold a staff badge near the scanner to begin rounds.
9:41● ◔ ▰
CARE SCAN
Your Facility
Everything synced
⌁
Ready for rooms
Reader ready. Hold a room tag near the scanner.
What is CareScan?
A clearer record of rounding activity.
Paper logs can be difficult to verify and slow to review. CareScan gives staff a brief, guided workflow at each physical checkpoint and gives authorized leaders a clear record of what was entered, when, where, by whom, and what follow-up remains. That structured history can support internal compliance review, survey preparation, and investigation response.
How the system works
From physical checkpoint to supervisor view.
Checkpoint scan
The CareScan scanner reads the checkpoint and confirms presence at the assigned location.
Round record
The staff member selects the applicable outcome or reports an exception. The entry is saved locally before success is shown.
Reliable delivery
Recorded work can continue during an interruption and synchronize when service returns.
Supervisor review
Authorized supervisors review due work, exceptions, activity, and reports in the facility portal.
CareScan scanners
Scan. Record. Continue.
Staff carry a CareScan scanner through the round, scan each physical checkpoint, choose the structured outcome that applies, and receive a clear saved or pending status.
- Fast, one-handed interaction
- Multiple-observation support where configured
- Explicit exception categories and notes
- No re-entry just because delivery is delayed
9:41● ◔ ▰
CARE SCAN
Your Facility
Everything synced
⌁
Resident status
Choose the status observed at this checkpoint.
In bedToiletWheelchairOut of roomOther
9:41● ◔ ▰
CARE SCAN
Your Facility
Everything synced
✓
Saved
Scan the next room.
Facility visibility
See the shift without chasing a paper trail.
The local portal separates completed, late, missed, skipped, cancelled, exception, conflicted, and synchronization-uncertain states. Leaders can investigate the underlying timeline without turning a checkpoint tap into a claim about care quality.
- Due and overdue round visibility
- Attributable exception follow-up
- Searchable activity history
- Minimum-necessary exports for authorized users
Compliance documentation
Find documentation gaps before the record is needed.
CareScan helps authorized leaders review whether expected checkpoints were recorded, identify late or missing activity, and retain attributable follow-up. Searchable history and exports make relevant records easier to assemble for internal audits, surveys, or investigations.
- Objective time, location, and staff attribution
- Original events preserved alongside amendments
- Exceptions and follow-up kept in context
- Facility-scoped reports for authorized review
Reporting and documentation
Review-ready records with context—not surveillance.
Customer documentation
Guides for your CareScan rollout.
Use these customer-facing guides to get started with the dedicated Android scanner, facility administration, and local deployment planning.
End-user guide
Staff workflow, scanning, round records, exceptions, and sync status.
Download the end-user guide →Administrator guide
Facility setup, users, checkpoints, schedules, review, and reporting.
Download the administrator guide →IT and deployment overview
Security, local hosting, network, backup, and operational considerations.
Download the IT overview →Responsible by design
CareScan supports people and compliance processes. It does not replace them.
CareScan supports rounding documentation and operational awareness. It does not prevent incidents, guarantee resident safety or outcomes, guarantee regulatory compliance, or prove the quality of care delivered. It does not diagnose, prescribe, predict resident risk, dispatch emergency services, or replace professional judgment, direct communication, established emergency procedures, nurse-call systems, or electronic health records.
A practical starting point
Make one rounding workflow easier to see.
We’ll discuss your current process, where visibility breaks down, and what a useful evaluation should demonstrate.
Request a Demo